3 Easy Ways to Add Webex to Outlook

Cisco Webex is a popular video conferencing platform that allows users to hold virtual meetings and collaborate with others remotely. Microsoft Outlook is a widely-used email client that also offers calendar and scheduling features. Integrating Webex with Outlook can streamline the process of scheduling and joining virtual meetings. In this article, we will discuss three easy ways to add Webex to Outlook, making it easier for users to leverage the power of both platforms.

With the increasing trend of remote work, video conferencing platforms like Webex have become essential tools for businesses and organizations. By integrating Webex with Outlook, users can schedule meetings and send invitations with just a few clicks. This integration also ensures that meeting details are automatically added to the user's calendar, reducing the risk of errors or missed meetings.

In this article, we will explore three methods to add Webex to Outlook, including using the Webex Meetings desktop app, the Outlook Web App, and the Webex site. Each method has its own advantages and is suitable for different user preferences and environments.

Method 1: Using the Webex Meetings Desktop App

The Webex Meetings desktop app is a standalone application that allows users to schedule and join Webex meetings directly from their desktop. To add Webex to Outlook using this method, follow these steps:

1. Download and install the Webex Meetings desktop app from the Cisco Webex website.
2. Launch the app and sign in with your Webex account credentials.
3. Click on the "Schedule Meeting" button in the app's main window.
4. In the "Schedule Meeting" dialog box, select "Outlook" as the calendar application.
5. Authorize the app to access your Outlook account.
6. Configure the meeting settings as desired, such as the meeting topic, date, and time.
7. Click "Send" to schedule the meeting and send an invitation to attendees.

Once you have completed these steps, a new meeting will be created in your Outlook calendar, complete with Webex meeting details. Attendees will receive an email invitation with a link to join the meeting.

Benefits of Using the Webex Meetings Desktop App

Using the Webex Meetings desktop app to add Webex to Outlook offers several benefits, including:

• Easy integration: The app seamlessly integrates with Outlook, making it easy to schedule and join Webex meetings.
• Streamlined workflow: By using the app, users can avoid the need to switch between multiple applications when scheduling meetings.
• Advanced features: The app offers advanced features, such as the ability to record meetings and share screens.

Method 2: Using the Outlook Web App

The Outlook Web App (OWA) is a web-based version of Outlook that allows users to access their email, calendar, and contacts from a web browser. To add Webex to Outlook using OWA, follow these steps:

1. Sign in to your Outlook account using OWA.
2. Click on the "New Event" button to create a new calendar event.
3. In the event details, click on the "Webex" button in the ribbon.
4. Authorize OWA to access your Webex account.
5. Configure the meeting settings as desired, such as the meeting topic, date, and time.
6. Click "Send" to schedule the meeting and send an invitation to attendees.

Once you have completed these steps, a new meeting will be created in your Outlook calendar, complete with Webex meeting details. Attendees will receive an email invitation with a link to join the meeting.

Benefits of Using the Outlook Web App

Using OWA to add Webex to Outlook offers several benefits, including:

• Convenience: OWA allows users to access their Outlook account from any device with a web browser.
• Easy integration: The Webex integration with OWA is seamless and easy to use.
• Accessibility: OWA makes it easy for users to schedule meetings and access their calendar from anywhere.

Method 3: Using the Webex Site

The Webex site is a web-based platform that allows users to schedule and join Webex meetings. To add Webex to Outlook using this method, follow these steps:

1. Sign in to your Webex account on the Webex site.
2. Click on the "Schedule Meeting" button.
3. In the meeting details, click on the "Outlook" button.
4. Authorize the Webex site to access your Outlook account.
5. Configure the meeting settings as desired, such as the meeting topic, date, and time.
6. Click "Send" to schedule the meeting and send an invitation to attendees.

Once you have completed these steps, a new meeting will be created in your Outlook calendar, complete with Webex meeting details. Attendees will receive an email invitation with a link to join the meeting.

Benefits of Using the Webex Site

Using the Webex site to add Webex to Outlook offers several benefits, including:

• Flexibility: The Webex site allows users to schedule meetings from any device with a web browser.
• Easy integration: The Webex site integrates seamlessly with Outlook, making it easy to schedule and join meetings.
• Advanced features: The Webex site offers advanced features, such as the ability to record meetings and share screens.